Accommodations for Students with Disabilities

http://www.odu.edu/content/dam/odu/policies/university/4000/univ-4500.pdf

Code of Student Conduct

http://www.odu.edu/policy/bov/bov1500/1530

Discrimination Policy

http://www.odu.edu/content/dam/odu/policies/university/1000/univ-1005.pdf

Electronic Messaging Policy for Official University Communication

http://www.odu.edu/policy/university/3000/3506

Gun & Weapon Regulation 

http://www.odu.edu/content/dam/odu/offices/bov/docs/gun-and-weapon-regulation.pdf

Closure of the University Due to Inclement Weather and Emergencies

http://www.odu.edu/content/dam/odu/policies/university/1000/univ-1020.pdf

Interim Suspension

The chief student affairs officer, or designee, may suspend a student from the University for an interim period pending disciplinary or criminal proceedings, or medical evaluation. The interim suspension shall become immediately effective without prior notice whenever there is evidence that in the opinion of the chief student affairs officer the continued presence of the student at the University poses a substantial and immediate threat to him/herself or to others, or to the stability and continuance of normal University functions.

      A student suspended on an interim basis shall be given a prompt opportunity to appear personally before the chief student affairs officer or a designee in order to discuss the following issues only:

  1. the reliability of the information concerning the student's conduct,
    including the matter of his or her identity;
  2. whether the conduct and surrounding circumstances reasonably indicate that the continued presence of the student on University premises poses a substantial and immediate threat to him/herself or to others or the stability and continuance of normal University functions.

     The suspended student shall be able to appeal the decision to the president, or the designee. The decision of the president, or designee, shall be final.

     The chief student affairs officer and/or president, or designees, may impose conditions to re-admittance to the University as the conditions warrant.

-Approved by the president
April 30, 2009

Posthumous Degree or Certificate of Recognition or Achievement for Terminally Ill and Deceased Students

http://www.odu.edu/content/dam/odu/offices/bov/policies/1400/bov1408.pdf

Smoking Policy

http://www.odu.edu/content/dam/odu/policies/university/3000/univ-3220.pdf

Student Complaint Procedure

Although the University and its Colleges have a variety of procedures for dealing with student-initiated complaints, including grade appeals, general harassment, sexual harassment complaints, disability accommodations, and discrimination, those procedures generally have not covered student complaints about faculty conduct in the classroom or other formal academic settings. The University recognizes that the instructor has the authority to maintain appropriate classroom behavior and respects the academic freedom of the faculty (see Board of Visitors Policy 1403:  Academic Freedom). The University will not normally interfere with content or style of teaching activities. The University recognizes the responsibility to establish procedures for addressing student complaints about faculty conduct that is not protected by academic freedom and not addressed in other procedures (see Board of Visitors Policy 1502:  Student Rights and Freedoms). 

  1.  General Provisions Procedures
  1. Determination of Appropriate Procedure. The student is responsible for filing the complaint under the proper procedure. Complaints should only be filed using this procedure if there is no other provision available. Failure to follow the appropriate procedures may result in the complaint not being heard.
  2. Student Complaints and Concurrent Procedures
    The act of filing a complaint under this procedure will not normally delay any pending process or procedure involving the student and/or faculty member.Normally, any concurrent process or procedure will move forward independently of the student complaint, though it may be delayed for good cause as determined by the appropriate University official(s).
  3. Retaliation
    No student who files a complaint under this procedure shall be subject to any form of retaliation by any person, department, program or college.
  1.  Procedures
  1. STEP 1 - Informal Resolution. Students must first attempt to resolve complaints informally. Given the nature of complaints covered by this procedure, it is expected that in all but the most unusual circumstances, students will first raise the issue with the faculty member. In the event this is not feasible, the student will contact the Department Chair.  In instances where there is no Department Chair, the student should contact the Program Director.
  2. STEP 2 - Formal Complaint. If the issue is not resolved informally, the student may contact the Department Chair or Program Director if there is no Chair.  In instances where the Chair is the subject of the complaint, the student should contact the Dean of the College to which the chair is assigned. The student must contact the Chair (or Program Director if there is no Chair or Dean if the Chair is the subject of the complaint) within 30 business days of the action from which the complaint rises or the complaint will be barred.  The Chair or Dean has the discretion to accept a complaint filed after this deadline for good cause.

     The complaint must be in writing and contain:

  1. The student’s name and University Identification Number
  2. The faculty member’s name and the course subject area prefix and number
  3. A detailed description of the nature of the complaint
  4. A detailed description of attempts at informal resolution with the faculty member and Chair
  5. A detailed description of the relief sought
  1.  STEP 3 - Investigation

The Chair may designate a faculty member to investigate the complaint. If the Chair is the subject of the complaint, the student shall contact the academic Dean who will designate a faculty member to investigate the complaint.The person investigating the complaint will meet, either independently or collectively, with the student and the person who is the subject of the complaint within 10 business days from the filing of the complaint.The decision should be issued in writing to the student and the faculty member within 20 business days of the date the complaint is filed.

The complaint process is not intended to be an adversarial hearing and both the interviews of the student and the faculty member will usually be conducted without the other present.

  1. STEP 4 - Appeal Procedure.  If the student is not satisfied with the resolution in Step 3, the student may file a formal appeal with the appropriate academic Dean.   The appeal must be filed within five business days after the decision in Step 3 has been sent.  The Dean has the discretion to accept a complaint filed after this deadline for good cause.

        The appeal must be in writing and contain:

  1. The student’s name and University Identification Number
  2. The faculty member’s name and the course subject area prefix and number
  3. A detailed description of the nature of the complaint
  4. A detailed description of attempts at resolution with the faculty member and Chair or Program Director
  5. A detailed description of the relief sought
  6. A copy of the Chair’s (or Program Director’s) finding and supporting documents. (No new information is permitted.)
  1. The Dean shall provide the faculty member and Chair or Program Director a copy of the appeal.
  2. The Dean may consider the appeal or appoint a faculty member to consider the appeal. The person appointed shall not have been involved as a decision maker in Steps 1-3 above.
  3. The person considering the appeal shall review the materials and issue the finding within 30 business days from the date the appeal is filed.  The review of materials will generally occur outside the presence of the complainant and respondent, and it will be limited to a review of the record.  The person considering the appeal may interview any person, such as the original decision-maker, as needed.
  4.  The person making the decision shall first determine whether the conduct in question is protected by academic freedom and whether the student’s complaint is best addressed by this process.
  5. At the end of the review, a written decision will be issued. A copy of the decision will be sent to the complaining student, the faculty member, and the Chair or Program Director.
  6. The decision by the designee of the Dean is final.

-Approved by the president
May 13, 2011


Student Record Policy

http://www.odu.edu/content/dam/odu/policies/university/4000/univ-4100.pdf
 

Old Dominion University Notice of Non-Discrimination

Old Dominion University does not discriminate in admissions, treatment, employment or access to its programs or activities on the basis of race, color, religion, national or ethnic origin, age, sex (including pregnancy), political affiliation, veteran status, family medical and genetic information, sexual orientation, gender identity, gender expression, or disability, as required by The Civil Rights Act of 1964; The Americans with Disabilities Act of 1990, as amended; The Age Discrimination Act of 1975; Title IX of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Virginia Human Rights Act; the Governor’s Executive Order Number One (2014); and other state or federal laws and university policies https://www.odu.edu/content/dam/odu/policies/university/1000/univ-1005.pdf. ODU prohibits sexual and sex-/gender-based misconduct, discrimination, harassment and interpersonal violence, including sexual assault.  ODU also prohibits discrimination against employees or applicants because they have inquired about, discussed or disclosed their own pay or the pay of another employee or applicant.

As an affirmative action and equal opportunity employer, ODU promotes the full realization of employment opportunity for all persons, including minorities, women, individuals with disabilities and veterans. ODU bases all employment decisions only on job requirements. These efforts apply to all employment actions, including but not limited to recruitment, selection, hiring, promotion and compensation.

Any member of the ODU community has the right to raise concerns or file a complaint regarding discrimination without fear of retaliation.  Any and all inquiries regarding the application of this statement and related policies may be referred to:  ReNeé S. Dunman, Esq. Assistant Vice President for Equity and Diversity, Institutional Equity and Diversity, 1301 Spong Hall, Old Dominion University, Norfolk, VA 23529, (757) 683-3141, rdunman@odu.edu.

The University’s designated Title IX Coordinator and Section 504/ADA Coordinator is ReNeé S. Dunman, Esq. Assistant Vice President for Equity and Diversity, Institutional Equity and Diversity, 1301 Spong Hall, Old Dominion University, Norfolk, VA 23529, (757) 683-3141, rdunman@odu.edu.

The following individuals have been designated as Deputy Title IX coordinators:

For All Students (Except Student-Athletes):

Traci Daniels
Special Assistant to the Vice President for
Student Engagement and Enrollment Services
1029F Koch Hall
Norfolk, VA 23529
757-683-5890
tdaniels@odu.edu

For Student-Athletes:

Ragean Hill
Associate Athletic Director-Academic Support Services
and Senior Woman Administrator
115 Jim Jarrett Athletic Administration Building
Norfolk, VA 23529
757-683-3375
rrhill@odu.edu

For Faculty:

Brian Payne
Vice Provost for Academic Affairs
2020B Koch Hall
Norfolk, VA 23529
757-683-4757
bpayne@odu.edu

For Administrative & Professional Faculty, All Other Employees, and Visitors:

S. Lanay Newsom
Director of Equity and EO/AA
1301A Spong Hall
Norfolk, VA 23529
757-683-3141
snewsom@odu.edu

Complaints of discrimination, harassment, and retaliation may be directed to Institutional Equity and Diversity at http://www.odu.edu/equity. Complaint procedures may be found at http://www.odu.edu/content/dam/odu/policies/university/1000/univ-1005.pdf. Complaints may also be filed with the Department of Education Office for Civil Rights, Equal Employment Opportunity Commission, Commonwealth of Virginia Division of Human Rights, and the Department of Human Resources Management.

Title IX Nondiscrimination Statement

As part of its commitment to providing an educational environment free from discrimination, Old Dominion University complies with Title IX of the Education Amendments, which prohibits discrimination and harassment based upon sex in an institution’s education programs and activities. Title IX prohibits sexual harassment, including sexual violence, of students at Old Dominion University-sponsored activities and programs whether occurring on-campus or off-campus. Title IX also protects employees from sexual harassment and discrimination. Prohibited harassment includes acts of verbal, nonverbal or physical aggression, intimidation or hostility based on sex, even if those acts do not involve conduct of a sexual nature; sex-based harassment by those of the same sex; and discriminatory sex stereotyping.  Old Dominion University will take prompt action to investigate and resolve reports of sexual harassment or sexual violence in accordance with Title IX. Old Dominion University’s Title IX coordinator is ReNee S. Dunman, Assistant Vice President for Institutional Equity and Diversity, 1301 Spong Hall, 5115 Hampton Blvd, Norfolk, VA 23529, rdunman@odu.edu. Retaliation against any person who initiates an inquiry or complaint or participates in the investigation of a complaint is prohibited. Such conduct will be further cause for disciplinary action.